Sponsor Material Due Dates
National Worship Leader Conference
October 7-9, 2013
Ocean Hills Community Church
San Juan Capistrano, CA
LOGO & URL
Your company logo will be used on the conference website and in the digital brochure.
Hi-res (perferrably .eps file)
Due date: due upon securing sponsorship
PROMOTIONAL VIDEO FOR WEBSITE & NATIONAL BROCHURE
A digital brochure promoting this event will be emailed to over 40,000 church leaders. The sponsor page of the brochure includes logos and videos. The video is to allow you to inform attendees about your product/service and to encourage them to come by your booth. It will also be included on the sponsor page of the conference website.
Max length: 60 seconds (videos longer than 60 seconds will not be accepted)
Due date: 8/14
CONTENT or PRODUCT DRIVEN CLASS
As part of your sponsorship you have the opportunity to teach one content or product driven class that will be included in the Conference Notebook. This is an opportunity to better educate attendees about the products and resources your company offers and how it will best serve them. The title, class description and speaker will be listed in the conference notebook.
Class length: 1 hour
Confirm that you want to teach a class: ASAP, email firstname.lastname@example.org
Class title / description due: 8/13
The company overview is a brief description of your company and the resources it offers. It will be listed along with your logo in the conference notebook and conference app.
100 word max
Written in third person
Twitter account (optional)
Logo – 300dpi at 4″ in length
Due date: 8/13
CONTESTS & GIVEAWAYS
We will promote any contest/giveaway you will have at your booth in an email that will be sent out prior to the conference to all registered attendees.
The ad slide will run during the 30 minute preloop before the general sessions and nights of worship in the main sanctuary.
Live area should leave a 30 pixel bleed on all sides.
Due date: 9/16
The promotional video will run during the 30 minute preloop before the general sessions and night of worship in the main sanctuary.
Length: VIDEOS MUST BE NO LONGER THAN 60 SECONDS AS OUTLINED IN YOUR SPONSORSHIP AGREEMENT. VIDEOS SUBMITTED BEYOND THAT LENGTH WILL NOT BE ACCEPTED.
Due date: 9/16
NAME TAGS & MEAL COUNT
Your sponsorship includes 5 comp passes to the event and includes lunch and dinner on Tuesday and Wednesday. Please help us be good stewards; when selecting your meal tickets be realistic about which meals you will stay on campus for.
Quantity: 800 inserts
Max insert size: 11″ x 13″
Description and size due: 9/16
Must arrive at the church no later than 10/3 but not before 9/26.
All bag insert boxes MUST include the shipping label below with the sponsor name clearly labeled.
Download shipping label
EXHIBITOR BOOTH MATERIALS
Materials must arrive at the church between 9/26 – 10/4. All boxes MUST include the shipping label below with booth number clearly labeled. Booths are 10′x10′ and include an 8′ table and two chairs. Pipe and drape are black. Tables include black table skirts. All spaces will have power supplied to them. Wi-fi will be available. Sponsors are responsible for extension cords and power bars.
Download shipping label
EXHIBITOR HALL SET UP
You can start setting up your booth at 8:00 am on Monday, October 7th; you must be finished setting up by 4:00 pm that day.
When you arrive for set up all of your booth materials will already be at your designated booth.
EXHIBITOR HALL TEAR DOWN
The earliest you can start tearing down your booth is 4:00 pm on Wednesday, October 9th.
All of your booth materials must be re-packaged and PRE-PAID for pick up on Thursday, October 10th – at the conference we will inform where to leave your re-packaged materials.
EXHIBITOR HALL HOURS
Monday, October 7th 4:00 pm – 6:30 pm
Tuesday, October 8th 10:30 am – 6:00 pm
Wednesday, October 9th 10:30 am – 4:00 pm
The exhibitor hall will be closed during general sessions.
For the full conference schedule click here.
While booth tear down can start at 4:00 on Wednesday, October 9th, please note that the last workshop time does not end until 4:30 pm. Please book your travel arrangements accordingly if you are teaching any workshops.
Click here for hotel and travel information.
Questions about sponsor due dates: email@example.com / 615.678.8958