Sponsor Material Due Dates

National Worship Leader Conference
May 13-15, 2014
Centreville Baptist Church
Centreville, VA

LOGO & URL
Your company logo will be used on the conference website.
Specs:
Hi-res (perferrably .eps file)
Due date: due upon securing sponsorship
Submit

PROMOTIONAL VIDEO FOR WEBSITE
The sponsor page of the brochure includes logos and videos. The video is to allow you to inform attendees about your product/service and to encourage them to come by your booth.  It will also be included on the sponsor page of the conference website.
Specs:
Max length: 60 seconds (videos longer than 60 seconds will not be accepted)
1280×720
Quicktime h.264
Due date: due upon securing sponsorship
Submit

CONTENT or PRODUCT DRIVEN CLASS
As part of your sponsorship you have the opportunity to teach one content or product driven class that will be included in the Conference App and Conference Notebook. This is an opportunity to better educate attendees about the products and resources your company offers and how it will best serve them. The title, class description and speaker will be listed in the conference app and conference notebook.
Class length: 1 hour
Confirm that you want to teach a class: ASAP, email alissa@wlmag.com
Class title / description due: 3/31
Submit

COMPANY OVERVIEW
The company overview is a brief description of your company and the resources it offers.  It will be listed along with your logo in the conference notebook and conference app.
Specs:
100 word max
Written in third person
Web address
Twitter account (optional)
Logo – 300dpi at 4″ in length
Sample
Due date: 3/31
Submit

CONFERENCE NOTEBOOK AD (Premier and Notebook sponsors only)
Specs:
Download specs here
Due: 4/17
Submit

CONTESTS & GIVEAWAYS
We will promote any contest/giveaway you will have at your booth in an email that will be sent out prior to the conference to all registered attendees.
Due:
4/29
Submit

AD SLIDE
The ad slide will run during the 30 minute preloop before the general sessions and nights of worship in the main sanctuary.
Specs:
1280×720
72dpi
JPG format
Live area should leave a 30 pixel bleed on all sides.
Sample
Due date:
4/21
Submit

PROMOTIONAL VIDEO
The promotional video will run during the 30 minute preloop before the general sessions and night of worship in the main sanctuary.
Specs:
Length: VIDEOS MUST BE NO LONGER THAN 60 SECONDS AS OUTLINED IN YOUR SPONSORSHIP AGREEMENT. VIDEOS SUBMITTED BEYOND THAT LENGTH WILL NOT BE ACCEPTED.
1280×720
Quicktime h.264
Due date:
4/21
Submit

NAME TAGS & MEAL COUNT
Your sponsorship includes 5 comp passes to the event and includes lunch and dinner on Tuesday and Wednesday and lunch on Thursday.  Please help us be good stewards; when selecting your meal tickets be realistic about which meals you will stay on campus for.
Due: 4/21
Submit

BAG INSERTS
Quantity: 600 inserts
Max insert size: 11″ x 13″
Description and size due: 4/21
Submit
Must arrive at the church between 4/30 and 5/7.
All bag insert boxes MUST include the shipping label below with the sponsor name clearly labeled.
Download shipping label

EXHIBITOR BOOTH MATERIALS
Materials must arrive at the church between 5/2 and 5/9.  All boxes MUST include the shipping label below with booth number clearly labeled. Booths are 10′x10′ and include an 8′ table and two chairs.  Pipe and drape are black.  Tables include black table skirts.  All spaces will have power supplied to them. Wi-fi will be available.  Sponsors are responsible for extension cords and power bars.
Download shipping label

Please note: All large shipments and shipments on pallets must be delivered on a truck with a lift gate.  This applies to delivery and pick up.  Shipments that fail to meet these requirements will be refused.

EXHIBITOR HALL SET UP
You can start setting up your booth at 1:00 pm on Monday, May 12th; you must be finished setting up by 8:00 pm that day.
When you arrive for set up all of your booth materials will already be at your designated booth.

EXHIBITOR HALL TEAR DOWN
The earliest you can start tearing down your booth is 5:00 pm on Thursday, May 15th.
All of your booth materials must be re-packaged and PRE-PAID for pick up on Friday, May 16th – at the conference we will inform where to leave your re-packaged materials.

EXHIBITOR HALL HOURS
Tuesday, May 13th 7:30 am – 6:00 pm
Wednesday, May 14th 8:30 am – 6:00 pm
Thursday, May 15th 8:30 am – 3:30 pm
The exhibitor hall will be closed during general sessions.
For the full conference schedule click here.

TRAVEL INFORMATION
While booth tear down can start at 5:00 on Thursday, May 16th. 
Click here for hotel and travel information.

Questions about sponsor due dates: alissa@wlmag.com / 615.678.8958

* dates and schedule are subject to change

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